The project closes when the documents close — and the documents are usually the slow part.
The structure is up. The systems are commissioned. The owner is ready for occupancy. The closeout package is supposed to be ready. It isn't, because the field superintendent's mobile capture went into one system, the permit-coordinator's AHJ packages went into another, the subcontracts and lien waivers are in a third, and nobody's been responsible for stitching them together since the project manager rolled off 2 months ago.
Closeout slips. The owner's general counsel has questions. The next project starts inheriting the same architecture.
TeamSync is the platform that puts every project document on one platform so closeout becomes a workflow milestone, not a forensic exercise.
Talk to an AEC solutions engineer · See AEC use cases · Regulator coverage
What AEC teams use TeamSync for.
RFI, submittal, change order, daily report at project scale.
A mid-size project generates 2,000 RFIs, 4,000 submittals, 800 change orders, and a daily report from every active trade. The current platforms (Procore, Autodesk Construction Cloud, e-Builder) handle the volume but the cross-project, cross-portfolio query — "show me every change order related to mechanical scope across the last 12 quarters" — is still a project-level question. TeamSync is the platform where the portfolio-level query becomes a one-line answer. → Project Controls Director page
Permit packages across AHJs.
A national developer pulls permits in 18 jurisdictions a year. Each AHJ has its own packet structure, its own checklist, its own portal. The permit coordinator's job is partly knowledge work and partly clerical assembly. TeamSync's permit-package surface gives the coordinator AHJ-aware templates, automated assembly, and an audit chain that survives the eventual records request. → Permit Coordinator page
Field-superintendent mobile capture that the field actually uses.
Mobile capture is the perennial AEC problem. The field superintendent has 6 minutes between trades and they're not going to spend 3 of them in a clunky form. TeamSync's field capture is voice-first, photo-fast, and structured to dock cleanly into the daily report and the change-order log. The friction point is below the threshold where the field works around it. → Field Superintendent page
Project closeout completeness as a workflow milestone.
Closeout is the test of every records discipline that came before. TeamSync's closeout surface is structured to track completeness against the contract's closeout requirements — submittals, O&M manuals, as-builts, warranties, lien waivers, the lot — with the audit chain that the owner's GC can verify. → Project Closeout Manager page
Subcontracts and lien waivers in one audited workspace.
The subcontract is a contract. The lien waiver is conditional on payment. The change order modifies both. The audit trail across the 3 is what protects the owner from a mechanic's lien claim 2 years after substantial completion. TeamSync's platform ties them together — one workspace, one ledger, one query. → Construction Contracts Manager page
Where TeamSync fits with the AEC stack.
You keep your construction management platform (Procore, ACC, e-Builder). You keep your design tools (Revit, AutoCAD, BIM 360). TeamSync sits underneath as the records platform, the cross-project query layer, the closeout-completeness surface, and the contract + lien-waiver registry.
| Layer | Stays | Layer TeamSync owns |
|---|---|---|
| Construction management (Procore, ACC) | Yes | Cross-project records platform |
| Design tools (Revit, AutoCAD) | Yes | Document records of record |
| BIM coordination | Yes | Documentation records around models |
| Owner CDE | Coexist | Closeout package + audit |
| Microsoft 365 | Yes | Records discipline + AI grounding |
Compliance, by name.
AIA documents · OSHA recordkeeping · State sunshine laws · SOC 2 Type II · ISO/IEC 27001:2022
See the AEC regulator coverage →
Read further.
- AEC use cases — RFI/submittal, permits, field capture, closeout, subcontracts/lien waivers
- Customer references — anonymised outcomes by use case
- ROI — TCO model and savings categories
- AEC role pages — Project Controls Director, Permit Coordinator, Field Superintendent, Project Closeout Manager, Construction Contracts Manager
- Where to meet TeamSync — AIA, AGC, ENR FutureTech, BiltWorld